Preparing To Come Trainee


You have been selected to join the YWAM Ships Kona Hawaii Team! In the pages of this Preparing to Come Pack, you will find tools and information essential to your preparation. Please read through this information carefully.

Preparation Checklist

The following checklist is designed to assist you as you prepare:

  • Apply for American Visa if Needed
  • Book Flights
  • Purchase Health / Travel Insurance
  • Application Fee of $50 USD
  • Full Lecture Tuition of $3995 USD plus any materials fees (dependent on course)
  • Room and key Deposit of $100 USD
  • I have read through the entire Preparing to Come PDF
  •  I have been officially enrolled into the course, and all of my forms have been sent in requested by registrar
  • Immunizations are up to date and sent through to Registrar
  • TB test completed and a copy has been sent through to Registrar
  • Copy of Valid Health insurance sent through to Registrar
  • Full Lecture Fee $3995 has been payed 1 month prior to arrival day including $100 room deposit
  • Flights purchased for required date of arrival. Itinerary has been sent to registrar
  • Hawaiian protocol gift packed
  • Negative COVID test done through  trusted Hawaiian travel partner sent through 72 hours upon arrival

Items to be emailed to [email protected]

  • Flight Itinerary
  • Travel Insurance

Items to bring with you in your carry on:

  • Passport
  • Health Insurance
  • Welcome Gift
back to top

COVID-19 Testing and Quarantine

The state of Hawaii has mandated all travellers to have a negative COVID test result from a trusted travel partner within 72 hours of the transpacific flight across to Hawaii. We, at YWAM Ships Kona, have also required that all incoming students send the negative test results to [email protected] before you land, so that we can be cleared to pick you up from the airport. Please let us know if you are not able to get a COVID test from one of the trusted travel partners for Hawaii. Click on this link to find out where you can get a COVID test!

For up-to-date information on how to be prepared before traveling here, you need to check out this page. -

To summarise, you will need to create an account, then fill out the health questionnaire, and then put in your trip details. Once you receive your negative COVID results, you will upload the file onto this portal. They will then give you a QR code that they will scan when your flight lands in Hawaii. If you don’t do this, the State will require you to quarantine for 14 days. Once you land here, we will pick you up and bring you to the YWAM Ships Kona Campus. The Department of Health has recommended that we also implement a 5-7 day quarantine upon your arrival in Kona because we are an institution and our living space is tightly compacted. Once you have been in your room for at least 5 days, you will get a second COVID test, and you will be released as soon as you receive a negative result.

Here is a short video the State has put together that also describes the process. -

Our heart and desire is always to abide by the recommendations of the State and to implement any measures that would be wise to follow through. We know that it is a challenging time to travel and figure out all of these details, so we really appreciate your flexibility and cooperating with us so that we can offer this DTS and make sure everyone here and in the community is safe! Between now and your arrival day, be on the lookout for any changes, and we will communicate with you if anything does shift, but for now, this is the most up-to-date advice we can give you!

We have found great ways to be able to start the DTS via Zoom during those 1-2 weeks of quarantine so that you will not miss out on any of your time in DTS. Lectures will begin the Monday following your arrival. You will still be able to have many connection points every day and start the amazing journey of DTS in that time. No better way to spend a quarantine!

back to top
We ask that all trainees MUST arrive on the official day of arrival into Kona International Airport (KOA). This is when Registration Occurs, and Orientation Starts the Following Morning. 
Please Note: If Trainee does not arrive on the official day of arrival housing will not be available until the morning of the Arrival day. So If you arrive anytime the day before you will have to sort out your own accomodation and transportation. 
Hawaiian Protocol Gift - This is a small gift from your home. Ex: Sweets, non perishable food items or a Souvenir of some sort. Feel free to chat to your registrar with any additional questions as well.

All Quarter Arrival Days:

  • January 6, 2022
  • April 7, 2022
  • July 7, 2022
  • September 29, 2022

Departure Days:

  • January DTS:
  • April DTS:
  • July DTS:
  • September DTS:
back to top

Payment Information

back to top

Health Insurance & Vaccinations

All trainees attending courses at YWAM Ships Kona, and family members accompanying them, are required to have health insurance. You are required to provide proof of insurance at registration. If you arrive without insurance, you will be required to purchase some as part of the registration process.

Travel/medical insurance will be provided in your outreach fees (DTS only) for the time you will be outside of the USA.

Please research health insurance / international health insurance / travel insurance companies. Choose a plan that best fits your needs and budget.

YWAM Ships Kona does not recommend or endorse any one company, in the past trainees have used Christian Healthcare Ministries, Good Samaritan, or Medishare. However, we recommend you do your own research and choose your own plan.

Please show us your verification/certificate as well as dates of coverage of insurance or a copy of it on arrival day. You can also send a copy in advance to [email protected]

Up to date vaccinations are a requirement for joining us here at YWAM Ships. Please ensure you have: Measles, Mumps, Rubella, Tetanus, Diphtheria, Pertussis, Hep A and B, Polio, Typhoid

If you are unsure if your vaccinations are up to date please see your health care provider.

For Outreach we also recommend you get: Malaria

To find out exact vaccination recommendations for your outreach location please click here:

back to top

Living In Community

back to top

Helpful Information

back to top

Foundational Values

Youth With A Mission (YWAM) affirms the Bible as the authoritative word of God and, with the Holy Sprit’s inspiration, the absolute reference point for every aspect of life and ministry. Based upon who He is, and His initiative of salvation, the following responses are strongly emphasized in YWAM

WORSHIP: We are called to praise and worship God alone

HOLINESS: We are called to lead holy and righteous lives that exemplify the nature and character of God

WITNESS: We are called to share the Gospel of Jesus Christ with those who do not know Him

PRAYER: We are called to engage in intercessory prayer for the people and causes on God’s heart, including standing against evil in every form.

FELLOWSHIP: We are called to commit to the Church in both its local nurturing expression and its mobile multiplying expression.

The Foundational Values of Youth With A Mission are the expression of our basic beliefs, coupled with specific directives given by God since YWAM’s beginning in 1960. They are recorded here in order to pass on to successive generations that which God has emphasized to us. These shared beliefs and values are the guiding principles for both the past and future growth of our Mission. Some are common to all Christians everywhere; others are distinctive to Youth With A Mission. The combination of these beliefs and values make up the unique family characteristics of YWAM--our “DNA.” They are values we hold in high regard which determine who we are, how we live and how we make decisions.

NOTE: The three basic documents of Youth With A Mission are The Foundational Values of Youth With A Mission, The Manila Covenant and The Christian Magna Carta. (YWAM Foundational Values approved by the Global Leadership Team August 2003; released February 2004)

back to top

Packing list

  • Light Bedding / Sleeping Bag
  • Pillow
  • Towel and Face Cloth
  • Toiletries
  • Medications
  • Shorts
  • Pants
  • Skirts or dresses for Women
  • Short Sleeve Tops (you must have tops with short sleeves for outreach, tank tops or spaghetti straps are generally not acceptable in most South Pacific countries)
  • Long Sleeve Tops
  • Rain jacket or Poncho
  • One Piece Swim Suit for Ladies
  • Board Short for Gents
  • Sturdy Shoes and Flip Flops
  • Bible
  • Journal
  • Laptop/Tablet/Phone (at your own risk)
  • Passport / ID
  • Health Insurance ID
  • Hiking Backpack


  • Snorkel Equipment
  • SurfBoard
  • Musical Instruments ​

Note: S​storage space is limited, so please only bring what you think you will need/use

back to top